Tuesday, April 19, 2016

Tick-Tock, Set Up Your Time Clock

An often overlooked feature in Dentrix is the Time Clock. The Time Clock in Dentrix enables office employees to punch in and out for their shifts and provides reports containing information on hours worked and wages earned.

Each employee needs to be set up in the Time Clock individually, including entering their regular and overtime pay.

To set up the Time Clock for employees:
  1. Right-click the Dentrix Quick Launch icon in the notification area of the Windows taskbar.
    Note: If you can't see the Dentrix Quick Launch icon, go to the Office Manager and click Maintenance > Practice Setup > Preferences. In the Preferences dialog box General Options tab, make sure Start Quick Launch on System Startup is checked.


  2. From the menu, click Time Clock > Time Clock Setup. The Time Clock Setup dialog box appears. Note: If you enabled passwords, users must have password rights to "Time Clock, Setup" to access this dialog box.


  3. In the Select Employee group box, select the employee you want to set up. (All providers and staff members defined in the Practice Resource Setup dialog box appear in the list.)
  4. In the Auto Punch Out Settings group box, do one of the following:
    • Do Not Use Auto Punch Out - Select to require the employee to punch out each day. If the employee forgets to punch out, all hours will be included.
    • Auto Punch Out Time - Select and then select a time when Dentrix will automatically clock out for the employee (for example, 5:00 p.m.). Use the up and down arrows to set the appropriate time, or type a time in the field provided.
  5. If needed, check the Include Employee on Time Punch/Payroll Reports option.
  6. In the Regular Pay group box, do one of the following:
    • Salary (Annual) - Select if you pay the employee a salary or annual amount. Type the annual amount in the Annual Pay Rate field.
    • Hourly - Select if you pay the employee by the hour. Type the hourly rate in the Hourly Pay Rate field.
  7. In the Overtime Pay group box, do one of the following:
    • Do Not Calculate Overtime - Select if you do not want Dentrix to calculate overtime hours and wages automatically.
    • % of Pay Rate - Select and type the percentage you want Dentrix to automatically calculate for overtime hours and wages. For example, if the employee is to be paid "time and a half" for overtime, enter 150%. 
      • When you select this option, you must select how overtime is defined, either daily or weekly. You must enter either a) the number of hours in the workweek (for example, 40), or b) the number of hours in the day worked (for example, 8). Hours worked beyond what you enter will be considered overtime.
        Note: The percentage of pay rate must be between 100 and 1000. A valid workweek value must be between 0 and 168. If you enter an invalid figure in either of these fields, a blinking red arrow appears. This indicator remains until you enter a valid number.
  8. In the General Settings group box, select whether to use a 12- or 24-hour time clock, and whether time should be recorded as hours and minutes or decimal hours.
  9. Click OK to save your changes and exit.

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