Tuesday, June 25, 2013

Find An Appointment Time within a Time Block

Updated 9/27/2019

You can use the Find Appointment Time feature to save time when searching for available time blocks in the Appointment Book:

  1. Click the Find New Appointment Time button.
  2. In the Find New Appointment Time dialog box, select the providers, operatories, days, dates, and times you need for the desired appointment.

  3. Note: In the Start Date group box, the start date defaults to the current date, and the feature will begin looking for an available appointment after that date. If you need to look for an available appointment time in two weeks you can:

    • Use the >> button to select a date two weeks from now. The Start Date field will update to two weeks from the current date and begin searching for appointment times from that date.

    • OR

    • select the Week(s) option, and click the 2 button. The Start Date field will update to two weeks from the current date and begin searching for appointment times from that date.

  4. Click Search. Dentrix gives you a list of available appointment times that fit your criteria and are within the specified time block.
For more information about using Time Blocks, see the Dentrix Magazine article titled, Scheduling the Perfect Day in the online archive.


MansfieldCTFamilyDentistry said...

I would love to use this feature but haven't found a way to make it work with our practice. We are a one doc office with 3 operatories. The doctor will be booked in 1 of the 3 operatories depending on the type of procedure. If I go to search for a specific time for an appointment it will tell me there are 2 operatories/appointments available when the doctor is booked in the 3rd operatory for that time. Is there a way to avoid having the other operatories show availability and only show when none of the 3 operatories are booked reflecting an actual open appointment?

Dentrix Tips Tuesdays said...

Great question, MansfieldCTFamilyDentistry!
The reason this is happening is due to how you have set up the appointment time pattern (noting how much of the total appointment length is Dr time, Assistant time, and/or Chair time. There is a great Help Topic in Dentrix that explains this. In the Dentrix Help, look for the topic titled "Changing appointment lengths" and pay attention to step #2.
Basically when you set up a 30 minute appointment (for example)starting at 9am in Op-1, and the doctor will be with the patient for the first 10 minutes and then the assistant will finish up for the next 20 minutes, you would set the time pattern (see the help topic) as follows: X//
Once you have done that, the Find Appointment Time feature will only display open time slots from 9:10am on because it can now see that the Dr isn't available from 9-9:10am. I hope this helps!